By working together intuitively, these Apps deliver the full package of benefits to your teams, improving efficiency, collaboration and visibility on ANY Platform, ANY Device & ANY Browser

Smartsheet – a Work Management Solution, ideal for users of Excel who need to collaborate more efficiently

Smartsheet is an incredibly flexible work management tool that not only provides great solutions for users of Excel but is also capable of driving large complex project plans for project planners

Detailed project planners will be delighted to hear of the new upgrades, namely duration in hours and minutes, as well as critical path. These new features will bring Smartsheet to the next level in terms of project management and team collaboration, giving project managers and owners more control to coordinate even bigger, more complex projects quickly and efficiently.

For Smartsheet users wishing to fully benefit from these new features, see details of our Smartsheet training courses and online support sessions

Top Tip: Smartsheet is great for driving your workflows forward and provides instant access and integration with the supportive Apps, ProofHQ, DocuSign and OverDRIVE and Data stores… Dropbox, OneDrive, Box and Evernote.

OverDRIVE for Digital Asset Management (DAM)

OverDRIVE is a cost effective, intuitive, visual and smart way to provide users and teams with simple and powerful intranet web access to corporate data and information.

Many businesses report that access to their corporate digital assets is difficult, documents hard to find.  At last there is a solution, not just for Google users but Microsoft users too.

Like our other technology pillars, OverDRIVE works with any platform and any device.

OverDRIVE provides the ability to easily create project workspaces to manage the documents, digital assets, contacts etc., relating to any number of projects at any time.

Top Tip: Smartsheet can merge data into Google docs e.g. quotes, invoices,HR contracts etc.,  all visible via OverDRIVE. Proof reviews in ProofHQ can be accessed from OverDRIVE

ProofHQ for Proof Review and Approval

ProofHQ is an online proofing solution for Marketing & Admin teams of any size in any industry who need to deliver marketing projects faster and more efficiently.

Deciding to use ProofHQ isn’t difficult. It measurably speeds up project delivery and significantly reduces management time, revisions, errors and costs. Because, unlike email and hardcopy proofing, ProofHQ enables review teams to collaborate simultaneously on creative content.

ProofHQ simply streamlines approval workflow – and can be used across all media including print, digital and audio-visual.

Top Tip: Smartsheet can drive the workflow and track progress of multiple Proof reviews with live links to ongoing or concluded proofs, then on to the creatives or printers for output.

DocuSign – The Global Standard for electronic signature and Digital Transaction Management

DocuSign helps businesses of all sizes easily and securely sign, send, and manage documents in the cloud, with unmatched availability and legal enforceability, eliminating the hassle, costs and lack of security in printing, faxing, scanning & postage.

Eliminate Paper Clutter:  It’s time consuming and costly to print, mail, fax, and overnight documents and these processes are prone to error. With DocuSign, you can sign and send with the click of a button and gain instant visibility into the status of your documents. You reduce the clutter for you AND your recipients, whilst also lowering the environmental impact of doing business.

The Smartsheet DocuSign integration offers our clients further workflow efficiency benefits, e.g. send one person listed in a Smartsheet an envelope for signing which includes tenancy contracts or contracts of employment at the click of a mouse.

Choosing one or a range of our complementary work management solutions will provide you with vastly improved efficiencies, collaboration and visibility.

Integrating Smartsheet with your other Applications has been dramatically improved and now API 2.0  offers a whole range of opportunities to link applications together to remove even more steps from your traditional processes by automating your workflows and updating data in several places with just one entry.

Talk to us about Managing the Changes within your organisation and about application integration set-up and  onsite and remote training and consultancy.  We’d love to hear from you.

Request a demonstration or trial licences

The post Our Favourite Four Technology Pillars for Business Efficiency and Success appeared first on SmarterBusinessProcesses.

Welcome to OverDRIVE – a cost effective, intuitive, visual and smart way to provide users and teams with simple and powerful web access to corporate data and information.

OverDRIVE lets you quickly build a project workspace or web portal using documents and data from your favourite cloud applications.

OverDRIVE provides the ability to easily create project workspaces to manage the documents, digital assets, contacts etc relating to any number of projects at any time.

OverDRIVE is a welcome addition to our ‘Big Four’ toolkit  Our complementary solutions including Smartsheet, ProofHQ and DocuSign, ensure our clients have the very best intuitive, business efficiency solutions, helping them streamline workflows and improve transparency.

Contact us to arrange a product demo, free trial or book your free initial consultation. We’d love to hear from you.

The post OverDRIVE, a smart way to provide powerful web access to corporate data appeared first on SmarterBusinessProcesses.

Smarter Business Processes recently engaged with Brigham Young University Provo Utah (BYU), a centre of excellence for Performing Arts to provide Smartsheet consultation and familiarisation.

The Challenge

BYU’s Performing Arts departments put on over 200 events a year. Communicating with the performers, directors, suppliers and simultaneously managing multiple events, whilst keeping to  tight deadlines and all without a collaborative platform, meant lots of duplicated processes and manual, labour intensive activities.

The Solution

Following an in depth information gathering and discovery session ,  Smarter Business Processes worked closely together with Ken Crossley and Don Powell to utilize the full potential of Smartsheet’s functionality and produced several customized Smartsheet workflow systems for real time information gathering, compiling and reporting.

The Benefits

These designed Smartsheet Workflows have made greatly improved efficiency, collaboration, communication and visibility .

Proof HQ integrating with the workflows in Smartsheet

The Challenge

Creating and editing all the printed and digital collateral associated with 200 events per year had been a very labour intensive procedure and had the potential to be far more efficient.

The Solutions

Smarter Business Processes investigated the potential for Smartsheet and ProofHQ to work together to manage their proof review and approval process for their copious proofs. Following testing and approval, the implementation of ProofHQ took place in late 2014, working alongside Smartsheet, where appropriate, to drive even more efficiencies into the processes.

The Benefits

ProofHQ is now being rolled out to the wider university community and has produced a very efficient,  reliable and transparent workflow that ensures detail and data are collated quickly and efficiently while maintaining a detailed audit trail  for all involved.

This solution has greatly reduced production time, increased visibility and improved collaboration

Comments from Cloud Consultant, Richard Rymill – Smarter Business Processes

“Working with Don Powell and Ken Crossley has been a very satisfying and rewarding consultancy. Their thirst for great solutions was equally matched by their own personal Skills and in depth knowledge. It was a pleasure to be able to assist them achieve their objective of creating Intuitive workflows,  making their colleagues’ and students’ lives more rewarding and further demonstrating BYU as  a centre of excellence”.   

Client Testimonial – Don Powell – Manager of Information Systems – Brigham Young University

“Richard from Smarter Business Processes engaged with us to initially understand how we were managing our existing workflows.

The customized Smartsheet workflow systems Smarter Business Processes created for us have had a huge impact in  improving efficiencies, collaboration, communication and visibility, providing the University with real time information gathering, compiling and reporting solutions”.

“We’re delighted with SBP’s solutions and are currently working with them on additional and complimentary  work management and web portal solutions to further enhance our commitment to excellence in everything we do. We would highly recommend them for their professionalism, in depth knowledge and reliability”.

The post Smartsheet and ProofHQ keep Curtain Up for Performing Arts University appeared first on SmarterBusinessProcesses.

As recently appointed DocuSign partners we’re delighted to be helping our clients simply ‘get work done’, saving time, reducing costs and accelerating sales.  See how DocuSign works  

Provides customers with a delightful experience with the convenience of anywhere, anytime, any device access for completing documents – including mobile

DocuSign is the global standard for electronic signature and digital transaction management, eliminating the hassle, costs and lack of security in printing, faxing, scanning, overnighting,and driving around town to sign and return documents.

Helping you work (and live) the way you want  – from anywhere, anytime, on any device, DocuSign gives you peace of mind that you can transact business completely digitally safely and securely on the DocuSign Global Trust Network.

DocuSign is a welcome addition to our ‘Big Four’ toolkit  Our complementary solutions including Smartsheet, OverDRIVE, and ProofHQ ensure our clients have the very best intuitive, business efficiency solutions , helping them streamline workflows and improve transparency.

Contact us to arrange a product demo, free trial or book your free initial consultation. We’d love to hear from you

The post Impressive DocuSign Momentum ’15 London Event appeared first on SmarterBusinessProcesses.

Carried out every day in organizations of all sizes and in all industries across the globe, it’s also a process that is time-consuming and often causes considerable frustration, especially for those in the marketing and creative industries.

The costs and inefficiencies of the review and approval process can be hard to isolate. When looked at on an individual level, the inefficiencies can seem localized, almost insignificant. But when the sum total of these activities are rolled up, examined and clearly labeled for what they are, it’s astonishing to see exactly how much time and effort is really spent on the review and approval process.

The good news is that review and approval is a process that can be greatly improved with online proofing, yielding tremendous benefits to both the individual worker and the organization.

Our new eBook, The Definitive Guide to Online Proofing, is a comprehensive resource for understanding and improving the content review and approval process. After reading this guide marketing and creative professionals will understand:

• The content review and approval workflow and how it impacts a business
• The market drivers and trends that influence the need for a more efficient content approval process
• The benefits of optimizing the content review and approval process with online proofing
• The spectrum of available proofing options and questions to ask when evaluating online proofing software
• Why Guitar Center chose online proofing in a real-life case study

At the end of the day, we all want to complete our projects quickly and efficiently. The last thing we need is a roadblock from a botched review and approval process that effectively derails the whole project. The Definitive Guide to Online Proofing will show that any corporation, brand marketing team or digital marketing agency, regardless of industry or size, can benefit from optimizing the review and approval process.

Download your copy today.

See more information about ProofHQ here or Contact us to arrange a ProofHQ demo or Free Trial here

The post The Definitive Guide to Online Proofing appeared first on SmarterBusinessProcesses.

DocuSign helps businesses of all sizes easily and securely sign, send, and manage documents in the cloud, with unmatched availability and legal enforceability

As DocuSign Partners, Smarter Business Processes specialise in integrating DocuSign with other best of breed SaaS solutions like Smartsheet, ProofHQ and Evernote

With UK clients from Inverness to Southampton and US clients from Seattle to Miami and as far as Hawaii, we create workflows that pull all these fantastic solutions together to deliver amazing solutions

Find out more about Smartsheet Workflow integration with DocuSign

Contact us to arrange a Free initial consultation  or demonstration here

OR Call us on +44 (0)1937 529 362 – we’d love to hear from you

The post Smarter Business Processes add DocuSign to their Workflow Toolkit appeared first on SmarterBusinessProcesses.

Thanks go out to all our clients around the world. from  Hawaii, all over the USA and Canada, Europe and even as far south as Australia and New Zealand. We are very grateful for the opportunity they have given us to work with them and develop business improvements that have led to feedback like “you have saved me a day a week” and “you have helped us create a culture of continuous improvement”.

It is great to have the business but even nicer to hear back from people that we have improved their quality of life taking away painful activities and replacing them with clarity, visibility, measurement and the knowledge that they now KNOW EVERYTHING IS FINE because working collaboratively in REAL TIME using cloud based apps takes away the worry that NOT KNOWING causes.
Where did it all start? About 3 years ago we were looking for a more collaborative planning solution that was easier to use, cheaper than MS Project, and more functional than Excel or  Google Docs and we found  Smartsheet.

Then this year a major US client introduced us to PROOFHQ an English company which solves the problem of getting any type of Digital or Printed collateral Proof read, reviewed, commented on, updated and improved in an easy to use online system that provides audit and tracking for all concerned.
Building Smarter Processes is a partnership of the client’s unique knowledge of their own industry and practices coupled with our 3rd party knowledge and experience of what works well and where the typical pinch points are. Working together we quickly build intuitive and workable solutions with instantly measurable results.

 We get a lot of satisfaction in helping our clients resolve their challenges, so a big thank you to all .

May we wish our special clients around the world a very Merry Christmas and a Happy, prosperous and successful 2015. From Richard, Gwen, James, Chris and Mike

The post A Very Happy Christmas to our amazing clients across the Globe appeared first on SmarterBusinessProcesses.

Businesses today are demanding more efficient technology processes from marketing agencies. In a recent survey, nearly 40 % of companies reported declining to work with an agency because they felt the agency did not have the right tools for collaborating and managing work. By having efficient tools and processes in place, agencies have a tremendous competitive advantage that will help them to not only win customers, but retain their business for the long term.

The Problem

An agency’s lack of effective collaboration tools can mean the difference between winning/retaining or losing a customer. Review and approval is an important collaborative process that has become a pain point with customers as traditional email and paper-based proofing methods cause major delays in collateral production. When this happens, the customer loses money and customer satisfaction suffers.

The Solution

Online proofing streamlines review and approval by enabling agencies to share online proofs, which customers easily markup and comment on, making the process exponentially more efficient and resulting in shorter project delivery. The time, effort and costs saved provides tremendous value to agencies and their customers.  See Video 

The Benefits

• 56%* faster project delivery for quicker speed to market
• Integrated development of multi-channel marketing
• Real-time collaboration and feedback across global teams
• Greater visibility into project bottlenecks
• Approval accuracy and time-stamped audit trail
• Average number of revisions reduced from 3.9 to 2.8*, a 29%* reduction
• Streamlined proofing reduces time spent managing reviews by an average of 59%*
• On average, Internal Rate of Return is 4,441%*

Raves from marketing agencies

Here is what marketing agencies say about productive ProofHQ proofing tools and automation.

“Using ProofHQ has accelerated turnaround time by 30-40%.”

Avinash Keshan, Managing Partner, Innomedia Creations

“Since implementing Proof HQ it has been an invaluable resource for our design team. The ability to discuss our concept designs all-in-one place with all the client stakeholders, instead of keeping track of multiple email chains means, has proved to be a great time saver and allows us to create designs that realise our clients vision.”

Mark McKeever, Director, bit10 Ltd

“ProofHQ have been amazing; they are very supportive and very attentive and take our needs into consideration. Customer service is key and that is an area where they excel.”Alis Polatyan, Vice President of Agency Services, Kane & Finkel

Contact us to arrange a screen share demo or to request a free 14 day trial – we’d love to hear from you.

The post Online proofing for marketing agencies appeared first on SmarterBusinessProcesses.

ProofHQ is an online proofing solution for marketing teams of any size in any industry who need to deliver marketing projects faster and more efficiently. See Introduction to ProofHQ Video

Unlike email and hardcopy proofing,  ProofHQ enables review teams to collaborate simultaneously on creative content. Take a quick tour and see what ProofHQ can do here

ProofHQ streamlines approval workflow and can be used across all media including print, digital and audiovisual.

Named as the fastest growing cloud application for proof reviewing by Virtual-Strategy Magazine, ProofHQ  measurably speeds up project delivery and significantly reduces management time, revisions, errors and costs.

Managing Director, Richard Rymill said “our existing Smartsheet marketing clients are delighted with this new solution which further streamlines their communication processes”.

For a Free Trial or ProofHQ remote demo, get in touch, we’d love to hear from you

The post Smarter Business Processes are now ProofHQ Resellers appeared first on SmarterBusinessProcesses.

The Challenge

Struggling with static spreadsheets – Collating updates into one summary doc with multiple versions input from multi users and without the ability to easily track revision history.

The Solution

The good news is there is a solution, it’s called Smartsheet, the work collaboration tool for businesses of all sizes. With one version of the truth, users benefit from real-time collaboration, automatic alerts and notification of changes. See Video

Imagine having all notes, discussions, files and information in one centralised location that’s accessible across browsers, devices and operating systems.

From simple task lists to complex processes, users can attach files, set alerts, automate workflows, view Gantt charts and more.

Find out more about ProofHQ – our online proofing solution for marketing teams of any size in any industry who need to deliver marketing projects faster and more efficiently- Measurably speeding up project delivery and significantly reducing management time, revisions, errors and costs

Contact Us to arrange a free trial or free initial consultation

The post Planning for 2015 – Are you using the latest Tools? appeared first on SmarterBusinessProcesses.